How MineMend Streamlined Operations and Improved Compliance with Varicon

Background

MineMend is more than just a mining maintenance provider; they are true eco-warriors committed to long-term sustainability. Bringing together their extensive expertise in civil works, mining operations, and agriculture, MineMend specialises in rehabilitating mining sites to ensure they thrive well into the future. Their innovative approach focuses on restoring the land to productive use, supporting local ecosystems, and minimising the environmental impact of mining activities.

To support their mission, MineMend needed an effective way to manage projects, ensure compliance, and streamline administrative processes. After adopting Varicon, they experienced significant improvements in claims management, job planning, and operational efficiency. These enhancements have enabled MineMend to focus more on their core goal: sustainable rehabilitation of mining sites.

Challenges

Operational Hurdles and Lack of Visibility

Before implementing Varicon, MineMend faced several challenges:

Administrative Inefficiencies

Manual processes led to duplicated tasks and significant double-handling, particularly in claims and invoicing workflows.

Compliance Management

Meeting pre-start and safety requirements for various mine sites was cumbersome and time-consuming.

Cost Visibility

Difficulty tracking where money and time were being spent on projects, leading to challenges in accurate future planning.

On-Site Staff Management

Lack of an integrated system to manage and review staff timesheets in real-time.

Solution

Enhanced Accuracy, Compliance, and Cost Control with Varicon

With Varicon’s comprehensive cost management platform, MineMend addressed these challenges head-on. In just a few months, the platform provided several key benefits:

1. Efficient Claims Management:

MineMend can now create claims and submit them to mine sites for approval before invoicing. This process ensures accuracy and reduces errors, facilitating smoother approval workflows.

2. Forward Planning and Cost Visibility:

Varicon’s insights help MineMend identify where time and money are spent, particularly on duplicated tasks. These insights are invaluable for planning future jobs and ensuring accurate quotes for upcoming projects.

3. Dayworks Management:

The ability to create Dayworks projects on the fly helps MineMend seamlessly manage project add-ons. This flexibility ensures that additional tasks are properly documented and billed.

4. Compliance with Fillable Forms:

Varicon’s “fillable” forms feature helps MineMend meet mine site compliance requirements. Staff can complete prestart and safety forms directly on-site, streamlining compliance and reducing paperwork.

5. Integrated Timesheet Management:

Varicon’s integrated timesheet app allows MineMend to review and adjust staff time allocations easily. This capability helps ensure resources are used efficiently and tasks are accurately tracked.

Results

Tangible Outcomes: MineMend’s First 3 Months with Varicon

In their first three months using Varicon, MineMend experienced:

1. Improved Workflow Efficiency

Streamlined claims and Dayworks processes reduced administrative double-handling.

2. Enhanced Compliance

On-site fillable forms made it easier to satisfy safety and pre-start requirements.

3. Better Planning

Detailed cost insights provided a clearer picture of project expenditures, leading to more accurate future quotations.

4. Optimised Resource Management

The integrated timesheet app enabled real-time review and adjustments, improving staff productivity.

Looking Ahead

Varicon full roll-out

While MineMend continues to explore Varicon’s full potential, the early results demonstrate the platform’s capacity to address key operational challenges. The team is confident that ongoing use of Varicon will further enhance efficiency and planning capabilities.