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Have you ever felt in the dark about the financial status of your projects ?
ABM Landscaping is a well-established landscaping contractor based in Perth, Australia. The company has built a strong reputation for delivering high-quality landscaping services for commercial and residential projects. However, ABM Landscaping faced significant challenges in managing payroll, consolidating data, and handling job management efficiently. These challenges led to operational inefficiencies and potential revenue losses.
Running a successful construction business, the team at ABM struggled with day-to-day inefficiencies in managing their systems, and critical information was spread across many sources. They knew that an integrated system was required to have better visibility into financial performance and reduce burden on their team with keeping data up to date.
Key among their challenges were managing payroll, dayworks process and the forms and photos that they are required to record for internal and customer purposes. Wanting to avoid additional work for their team, ABM were looking for a single system that could manage all of these.
For payroll, ABM manages a workforce spread across many sites. It was difficult and time consuming to get all workers to complete timesheets, supervisors to approve and to get this information back to the office. In the office, the payroll team had a time consuming task of manually calculating employee pay rules.
With a substantial portion of their works completed on day rates, ABM were dealing with both a time consuming task and high risk of claimable work being missed. Their previous process required their workers to fill in paper-based dayworks dockets, the customer to sign off on them and then these dockets to get back to the office for processing. Like timesheets, this was taking a huge amount of time, with a high risk of human error.
Alongside their payroll and dayworks challenges, ABM Landscaping are required to maintain photographic records of their projects and a range of forms needed to be filled in. ABM did not have a single, consistent process for managing these. The result was data saved in inconsistent formats and locations, data being missed or not being able to locate when required.
ABM Landscaping partnered with Varicon to implement an integrated cost management solution tailored to their specific needs. Varicon’s platform provided a comprehensive approach to streamline payroll processes, consolidate data into a single source of truth, and automate job management. The implementation process was easy, streamlined, and professionally supported by Varicon’s expert team.
After rolling out Varicon, many of their payroll challenges were eliminated. The timesheet app was adopted quickly by their team, who gave feedback on its ease of use and ability to track approval status for their shifts. Supervisors had one single place to review and approve timesheets and the payroll management team can see at any time the status for all timesheets.
The Varicon payroll calculator eliminated the need to manually process payroll – now Varicon automatically completes this, and the ABM team can import this information directly into their accounting system. With complicated pay rules, this was a huge benefit to them.
Not only did Varicon streamline dayworks management for the team at ABM, it also made it easier for ABM’s customers to approve and track dayworks approvals. With Varicon, the ABM team has the flexibility for supervisors to turn their project site diary or individual timesheets into dayworks dockets. This saves time, increases consistency, links costs and revenues together and provides real-time visibility from the office.
From the customer approval side, Varicon provides a much easier experience. If onsite, ABM’s customers can digitally sign dayworks dockets and if not onsite they receive the docket by email for approval. Either way, these dockets will never be lost as both parties receive a copy of the fully signed digital docket. In the office, all of these dockets are in one place to significantly streamline dayworks claims.
ABM have a range of forms that they need to complete across all projects including quality checklists, incident reports, and other forms that form a critical part of their project documentation. With Varicon’s intuitive flexible form builder, they were able to meet all of their form needs. The resulting forms are easy to use for onsite team, and give real-time visibility for the office to ensure compliance and the highest quality work delivered.
ABM Landscaping plans to continue leveraging Varicon’s capabilities to further streamline their operations. Future enhancements include integrating additional modules for advanced project management and expanding the use of automated reporting features to support their growing business needs.
ABM Landscaping is a trusted provider of high-quality landscaping and earthwork services, known for its unwavering commitment to excellence and professionalism. With over 20 years of industry experience, ABM is guided by core values including sustainability, indigenous engagement, workplace safety, and maintaining the highest standards. Specializing in civil, commercial, government, and residential projects, ABM prioritizes client satisfaction through open communication, innovative solutions, and efficient execution. Their dedication to fostering trust and collaboration has earned them a reputation as a reliable partner for projects delivered to exceptional standards every time.
With our lean management team, we need to find efficiency wherever we can. Varicon has taken the headache out of managing our team out on site for payroll, dayworks and project compliance. Our workers love it too!
