See our software in action.
Have you ever felt in the dark about the financial status of your projects ?
Civil Force is a prominent civil contractor operating in Geelong, Victoria. Civil Force specialise in a wide range of civil engineering projects across property development, water and public infrastructure. Over 20 years, Civil Force has developed a reputation for delivering quality outcomes for their customers.
Internally, Civil Force faced challenges in managing contracts, variations, and purchase orders efficiently as well as inefficiencies and lack of visibility in their financial management systems.. Seeking a comprehensive solution to enhance their operations, Civil Force partnered with Varicon, a trusted provider of cost management software tailored for the construction industry.
1. Contract and Variation Management: Civil Force relied heavily on Excel spreadsheets for managing contracts and variations. This method often led to formula errors due to the large number of line items, resulting in missed variations and lost revenue as critical information got buried in email chains.
2. Purchase Order Tracking: The lack of a centralised system for tracking purchase orders led to multiple personnel sending orders without adding them to a master spreadsheet. This disorganisation resulted in double-ordering or incorrect orders being sent, increasing both time and costs.
3. Timesheet and Payroll Management: Civil Force had experimented with multiple apps for timesheets but found none as user-friendly and effective as Varicon. The existing methods were cumbersome and error-prone, leading to inefficiencies in payroll processing.
1. Centralised Contract and Variation Management: Varicon’s platform allowed Civil Force to manage contracts and variations effectively, reducing the risk of formula errors and ensuring all variations were accounted for and claimed promptly.
2. Streamlined Purchase Order System: With Varicon, all purchase orders were accessible on a single page with filter options, significantly reducing time and costs associated with double-ordering and incorrect orders.
3. User-Friendly Timesheet System: Varicon’s timesheet management system was easy to use for personnel in the field, capturing all necessary information accurately and efficiently. This improvement led to a significant reduction in payroll processing time and minimise errors.
1. Improved Revenue Capture: By accurately managing contracts and variations, Civil Force could ensure that no variations were missed, leading to increased revenue.
2. Cost and Time Savings: The streamlined purchase order system reduced both time and costs associated with order management.
3. Efficiency in Payroll Processing: The user-friendly timesheet system decreased payroll processing time and minimised errors, leading to more efficient operations.
Civil Force, a locally owned civil construction company in Geelong, has been serving the community for nearly 20 years. Originally drainage contractors, their reputation for timely and budget-friendly service led to their expansion into all areas of civil construction.
“Finding an app that could address our current issues and grow alongside us was crucial. James and the team at Varicon are passionate about turning our cost management goals into reality.”
By accurately managing contracts and variations, Civil Force could ensure that no variations were missed, leading to increased revenue. Increased in variations revenue captured: 10% due to accurate variation management.
The streamlined purchase order system reduced both time and costs associated with order management. Time Savings of 8 hours / week reduction in time spent on managing purchase orders.
The user-friendly timesheet system decreased payroll processing time and minimised errors, leading to more efficient operations. 25% decrease in payroll processing time & 75% reduction in payroll errors.
