Streamlining Project Management and Reducing Errors: Central Vic Civil’s Success with Varicon

Central Vic Civil is a well-established civil construction company known for delivering top-quality infrastructure projects across Ballarat and surrounding areas. As their workload increased, managing costs, contracts, payroll, and project tracking became more challenging. Manual processes led to inefficiencies, errors, and delays in financial oversight.

To improve operations, Central Vic Civil implemented Varicon’s cost management solution. By streamlining timesheets, payroll, supplier invoices, and project tracking, they reduced administrative workload and improved accuracy. With these enhancements, the team can now focus on delivering high-quality projects while maintaining better financial control.

Before adopting Varicon, Central Vic Civil encountered several challenges with their previous systems:

1. Manual Data Entry: Managing timesheets and bills required double handling, leading to inefficiencies and a higher risk of errors.

2. Disjointed Processes: Payroll calculations and project costings were managed separately, creating workflow bottlenecks.

3. Limited Customisation: Their prior system lacked flexibility in creating custom forms and workflows to fit their unique needs.

Varicon provided Central Vic Civil with an integrated platform that streamlined their cost management, payroll, and project tracking processes. The implementation included features such as:

1. Timesheet Management and Payroll Calculator:

Simplifying timesheet and payroll management is saving time while ensuring calculations are accurate and easy to manage.

2. Bill Integration:

Direct syncing with MYOB eliminates double handling of their supplier bills.

3. Custom Forms:

Flexible forms creation are tailored to their project needs.

4. ITP Client Sign-Off:

Enhanced Inspection Test Plan sign-off process compared to their previous software.

5. Equipment Usage Tracking:

Easy exporting of equipment usage data to streamline cost reporting.

The implementation of Varicon has delivered significant improvements for Central Vic Civil, enabling them to focus on winning work and delivering projects for their customers.

1. Finance Coordinator Insights

1. Timesheets: Creating and approving timesheets was greatly simplified, with ability for employees to monitor approval status of their submitted time.
2. Payroll Calculator: Saving hours every week and avoiding human error with Varicon’s EBA calculator. Time taken to run payroll reduced by 60%.
3. Supplier Management: The Varicon supplier invoice reading functionality saves hours every week, ensures proper approval and timely payment as well as tracking as project cost.

2. Senior Project Manager Insights

1. User-Friendly Interface: Project managers work is made easier, with a single, intuitive source to manage their crew’s hours, site diaries, claims and variations.
2. Custom Forms: Project compliance is significantly improved with the ability to easily create and track all their required forms.
3. Progress Claims and Variation Management: After adopting Varicon, they replaced spreadsheets with an integrated system that automates calculations, centralizes project data, and ensures accuracy. As a result, errors in progress claims and variations have decreased by 70%, allowing the team to process claims faster and with greater confidence

3. Operations Coordinator Insights

1. Site Diaries: Accessing critical information is significantly enhanced, ensuring project compliance and ability to support claims and Variations with data.
2. Equipment Tracking: The resource assigner simplifies assigning and tracking allocation of plant and equipment.

As Central Vic Civil continues to integrate Varicon into its operations, the initial results show significant improvements in efficiency and accuracy. The team is confident that ongoing use of the platform will further streamline project management and financial control.