Project Manager

Varicon aids project managers in controlling supplier costs through its Accounts Payable Automation and Delivery Docket Management features. It supports a matching process involving Purchase Orders, Delivery Dockets, and Bills (Supplier Invoices), identified as the most effective way to control your supplier costs. By tracking delivery dockets, you can ensure that quantities claimed by suppliers match purchase order rates and quantities as verified upon receipt by your team. This robust process allows project managers to verify that supplier bills match the terms on approved purchase orders and that quantities align with what your onsite personnel verified. Even if full information isn’t immediately available on-site, employees can save incomplete docket details, ensuring the data is accessible before receiving the corresponding bill. Varicon also features bill OCR (optical character recognition) to scan bills and populate data directly into the system.

Varicon streamlines the process of creating claims and variations, ensuring compliance with security of payments acts. Project managers can create claims and variations for approval by the customer representative, ensuring consistency with revisions and visibility into their status. The system also calculates retentions. For progress claims, you can enter the percentage of progress complete or the number of units complete. For variations, project managers can assign internal cost budgets and define claimable items, including details like unit, submitted quantity, rate, and automatically calculated margin. Varicon allows project managers to export PDFs of claims and variations for easy sharing with customers.

Varicon’s Dayworks Management feature is crucial for recording labor, equipment, and materials used for tasks not covered by the original contract, ensuring accurate tracking and transparent billing for additional work. Dayworks dockets can be generated in two primary ways: from Employee Timesheets for individual operator records, or from the Site Diary for a comprehensive daily record of all personnel, equipment, and materials. Client representatives have the flexibility to approve and sign off on these dockets directly on the operator’s device while on-site or electronically via email. This functionality leads to accurate tracking, streamlined approvals, and simplified billing, ultimately enhancing efficiency and ensuring timely payments for additional work performed. Additionally, Varicon offers a beta dayworks calculator to compute claimable amounts based on approved dockets and contract rates.

Varicon provides advanced analytical tools that go beyond simple cost tracking. Its Production Tracking feature calculates budget and actual costs per unit of production in real-time, allowing project managers to determine if they are ahead or behind budget. Furthermore, the Forecast Cost to Complete module calculates a predicted total cost for your project at completion by adding the number of units left to complete multiplied by the estimated cost per unit. These powerful insights are derived from the data already being captured within Varicon, providing crucial financial answers without requiring additional effort from the project manager. For deeper analysis, project managers can export any report or dashboard view, plugging it into their own systems for further manipulation.