Automate Invoice Processing, Eliminate Payment Delays, and Gain Complete Control Over Construction Payables
Intelligent AI construction software for Australian civil contractors.
Varicon uses artificial intelligence to automate accounts payable processing, prevent payment errors before they occur, and extract insights from invoice data that manual processes miss, saving contractors 25+ hours weekly whilst improving payment accuracy by 40%.
Working with leading civil contractors
Join Over 100 Australian Civil Construction Companies Using Varicon's Accounts Payable Software to Eliminate Invoice Bottlenecks, Streamline Operations, and Increase Margins by Up to 15%
Why Civil Contractors Choose Varicon
Process invoices 85% faster with automated AP workflows and digital approval routing
Reduce admin by 80% using mobile invoice capture tools and automated matching
Prevent payment errors with automated three-way matching and duplicate detection
Improve cash flow by 25% via automated invoice processing and payment scheduling
Use anywhere with mobile-friendly AP tools built for remote teams
'Finding the right tool is not just about solving today's problems; it's about paving the way for tomorrow's growth. With Varicon's 'Fat Finger Friendly' approach, we didn't just find a solution; we found a partner for our journey.'
Peninsula Civil Solutions
Managing Director
We respect your privacy. Your information will only be used to provide you with a personalised Varicon demo.
The Hidden Problem Costing
Construction Companies Time and Money
67% of Australian construction businesses struggle with invoice processing delays. The cause? Manual accounts payable workflows and generic systems that don't account for the complexity of construction payment management.
Every accounts manager knows the sinking feeling: you thought all invoices were processed and approved, only to discover critical payments are stuck in limbo when suppliers start chasing. By the time cash flow issues arise or supplier relationships sour, it's too late to fix the backlog.
These accounts payable issues aren't just frustrating, they're expensive. They're the difference between healthy supplier relationships and costly payment disputes.
What if you could process every invoice automatically, with approvals tracked and payments scheduled?
What if missing information triggered alerts before invoices are paid, not after?
Without automated accounts payable, companies face:
Invoice processing backlogs from manual data entry and paper invoices creating payment delays and supplier frustration
Wasted admin time spending hours chasing approvals and matching invoices instead of strategic financial management
Manual invoice processingdraining 20 to 35 hours per week across your accounts team on data entry, approval chasing, and payment reconciliation
Payment errorsdue to duplicate invoices and incorrect amounts when managing multiple suppliers across various projects
Cash flow problems from unclear payment obligations and approval bottlenecks discovered too late when you can't do anything about them
Ready to Stop Drowning in Invoices?
See how Varicon's construction accounts payable software gives you complete invoice visibility and automated payment workflows across every project.
Construction invoice management shouldn't require hours of manual data entry at month's end. It should be as simple as receiving an invoice, routing it for approval, and knowing exactly what's been paid.
Varicon is a construction accounts payable platform that processes every invoice automatically. Your suppliers submit invoices digitally, the system extracts data instantly, and approval workflows route to the right people based on project codes and amounts. Those approvals appear instantly on your dashboard. You see the same payment status your accounts team sees, in real time, from anywhere.
When an invoice is missing required approvals or contains discrepancies, you get alerts. Not weeks later during a financial audit. Right now, while you can still verify the details. That's the difference between controlling payables and scrambling to reconcile them.
Here's what changes when you implement proper accounts payable automation for construction:
Your teams actually use it.
The automated invoice processing tools work in the real world: multiple suppliers, complex approval chains, tight payment deadlines. It's designed for how construction actually works, not how software companies think it should work. Perfect for remote teams who need to manage supplier payments from anywhere.
Administration time plummets.
No more manual invoice data entry. No more chasing approvers for sign-off. No more matching paper invoices to purchase orders. Your team focuses on strategic financial management, not paperwork.
Your cash flow improves.
Companies using Varicon report faster invoice processing and better payment visibility that improves supplier relationships and cash flow forecasting. That's not magic. It's automation. When you can see what's due and when, you can manage cash strategically.
Payment visibility gets clearer.
What invoices are pending approval? Which payments are due this week? Who's holding up approvals? You don't need to chase your accounts team for updates. The accounts payable dashboard shows everything instantly.
You spot problems while they're still small.
Real-time invoice tracking means you catch approval delays immediately. Automated accounts payable software for construction shows you exactly what's stuck in the workflow. A delayed approval noted today is manageable. A pattern of payment bottlenecks that you discover two months later is a crisis.
The best construction accounts payable software doesn't just process invoices. It changes behaviour. When your teams know their approvals are tracked, they respond faster. When you have real-time payment visibility, you make better cash flow decisions. Better invoice management means better supplier relationships.
Civil Construction Software
Everything You Need for Construction Accounts Payable in One Platform
Varicon brings together every AP tool civil contractors actually need
Mobile Invoice Capture That Actually Works
Your accounts team processes invoices, approvals, and payments in seconds using automated AP workflows. The system extracts invoice data automatically, routes approvals intelligently, and flags exceptions instantly. Large buttons, simple interface, and it functions on any device. Data syncs automatically across your accounting system, making it ideal as a construction accounts payable solution for multi-project businesses.
Complete Project Tracking
Invoices, purchase orders, payment schedules, and supplier statements all in one place. Everyone works from the same information. No confusion about what was approved or what's outstanding.
AI-Powered Document Management
Upload invoices, receipts, and supporting documents. Varicon's AI extracts data and finds documents in seconds using natural language search. Your accounts manager stops wasting 27 minutes hunting for invoices and gets back to managing payments.
Seamless Accounting Integration
Varicon connects directly with your accounting software including Xero and MYOB. Invoice data flows automatically from approval to payment. No double entry. No reconciliation headaches. Your accountant gets clean data; you get accurate financials.
Intelligent Approval Alerts
Set approval workflows for invoice processing. When invoices are stuck or missing critical information, you get notified immediately. Ensure timely payments before supplier relationships are damaged.
Real-Time Dashboard Visibility
See every project's invoice status at a glance with live payment tracking for construction contractors. Invoices received, approvals pending, payments scheduled, and supplier balances all logged separately. Updates automatically as invoices are processed. No waiting for month-end reports.
See Varicon in Action
Watch how Australian infrastructure contractors use live AP monitoring to process invoices in real time and boost margins by up to 15%.
See how James McCarthy of Earthworks Geelong uses Varicon to take control of costs, simplify processes, and run smarter.
Beltrame Civil
Watch how David Beltrame of Beltrame Civil leverages Varicon to streamline project delivery, sharpen budgeting, and boost clarity across the jobsite.
Flavio & Sons
Watch Robert Anfiteatro of Flavio & Sons explain how Varicon gives his team clarity, control, and confidence on every project.
Civil Force
See how Bailey Hall at Civil Force uses Varicon to drive project precision, clarity, and performance on the ground.
Built for Australian Civil Contractors
Who Refuse to Drown in Invoice Chaos
Varicon is purpose-built for civil construction companies managing multiple suppliers, subcontractors, and payment schedules across earthworks, roadworks, subdivisions, and infrastructure projects throughout Australia.
You're a perfect fit if you're an accounts manager tired of chasing invoice approvals. If you're a project manager who needs visibility into what's been paid on your jobs. If you're a director concerned about cash flow visibility and payment delays. If you're running multiple projects simultaneously and losing track of supplier obligations.
Small to mid-sized civil contractors get the most value. You're big enough that manual invoice processing creates chaos, but not so massive that you need enterprise complexity. You want sophisticated accounts payable automation without the enterprise price tag or six-month implementation timeline.
This isn't for residential builders (different payment workflows, different needs). It's not for massive infrastructure contractors who need custom enterprise AP solutions. And if you're outside Australia, you'll find platforms better suited to your local market.
But if you're an Australian civil contractor who wants to automate invoice processing, make faster payment decisions, and finally maintain complete accounts payable visibility, Varicon was built for you.
'Varicon is a business with very passionate people. They are always working hard, chasing me, chasing my team. They consistently work on their roadmap and update the software. We want something to really help us build our business. I see the potential. We’ll grow and I want us to grow together.'
Ji Zhang, CBEM
'Varicon has simplified our workflows, reduced errors, and given us tools to manage projects more efficiently. We’re saving time, improving compliance, and are able to track our projects from the office in real-time.'
Sarah Mahar, Central Vic Civil
Why 100+ Australian
Contractors Trust Varicon for Accounts Payable
Frequently Asked Questions
What is construction accounts payable software and why do I need it?
Construction accounts payable software automates invoice processing, approval workflows, and payment management for construction projects, so you process supplier invoices and subcontractor payments efficiently without manual data entry.
You need it because construction involves hundreds of invoices monthly from suppliers, subcontractors, and plant hire companies. Manual AP processing creates bottlenecks, payment delays, and missed early payment discounts. Without automation, your office team drowns in paperwork whilst suppliers wait for payment. Accounts payable automation eliminates data entry, speeds up approvals, and ensures you never miss payment terms. Companies report up to 15% cost savings through captured discounts and reduced processing time.
What makes Varicon different from other accounts payable software?
Varicon was built specifically for Australian civil contractors by people who understand the industry. It's designed for how construction actually works: managing hundreds of invoices from multiple suppliers and subcontractors across various projects. The key difference is simplicity. Most accounts payable software fails because teams won't use it. Varicon's intuitive approval workflows and mobile-friendly interface mean your project managers can approve invoices from site. It works offline and syncs automatically. No extensive training needed. Plus, you get Australian-based support who understand local construction practices.
Does Varicon integrate with accounting software?
How quickly can I implement accounts payable automation and will my team adopt it?
What results can I expect from accounts payable automation software?
Yes. Varicon integrates seamlessly with Xero and MYOB. Invoices and payments flow automatically from approval to accounts with no double entry. It syncs financial data, automates BAS and GST reporting, and eliminates reconciliation headaches.
Your accountant gets clean, organised data instead of paper invoices. Everything is properly categorised and ready for financial year-end. Setup happens during onboarding with support team assistance.
Most businesses are live within two to three weeks. Varicon includes full setup, onboarding, and training. User adoption is where Varicon excels. The approval workflows are straightforward, with clear visibility of invoice status, and need minimal training. Most teams process invoices on day one because it's intuitive. Companies report 90%+ adoption rates because it fits real construction workflows instead of forcing complex processes.
Companies using Varicon report saving over $45,000 annually in admin costs, with 85-95% faster invoice processing and improved cash flow management through better payment timing.
You'll capture early payment discounts, eliminate late payment fees, and maintain better supplier relationships through timely payments. Time savings are significant: invoice processing drops from hours to minutes, approval cycles reduce by 85-95%, and month-end reconciliation becomes painless. Most companies recoup their investment within the first few months.
