Eliminate Invoice Bottlenecks with Intelligent Automation, Faster Approvals, and Smarter Payment Processing
Intelligent automated accounts payable software for Australian civil contractors.
Varicon uses artificial intelligence to streamline invoice processing, eliminate manual data entry, and catch duplicate payments before they happen, saving contractors 25+ hours weekly whilst improving payment accuracy by 40%.
Working with leading civil contractors
Join Over 100 Australian Construction Companies Using Varicon's Automated Accounts Payable to Eliminate Invoice Bottlenecks, Slash Processing Time by 85%, and Improve Cash Flow Management
Why Construction Companies Choose Varicon
Reduce processing time by 85% with intelligent invoice capture and automated approval workflows
Cut admin costs by up to 80% using automated data extraction and seamless accounting integration
Prevent payment errors with automated three-way matching and duplicate invoice detection
Improve cash flow visibility by 25% via real-time invoice tracking and payment scheduling
Access anywhere with cloud-based AP automation built for distributed construction teams
'Finding the right tool is not just about solving today's problems; it's about paving the way for tomorrow's growth. With Varicon's streamlined AP automation, we didn't just find a solution; we found a partner for our journey.'
Peninsula Civil Solutions
Managing Director
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The Hidden Problem Costing
Construction Companies Time and Money
78% of Australian construction businesses struggle with invoice processing delays. The cause? Manual AP workflows and paper-based systems that don't account for the complexity of construction payment management.
Every accounts manager knows the sinking feeling: you thought all invoices were approved and processed, only to discover missing approvals or mismatched costs when you need them most. By the time payment runs are due or suppliers chase overdue invoices, it's too late to track down the right approver.
These accounts payable bottlenecks aren't just frustrating, they're expensive. They're the difference between healthy supplier relationships and damaged cash flow.
What if you could process invoices automatically as they arrive, with instant routing to the right approvers?
What if missing purchase orders or cost code mismatches triggered alerts before payment, not after?
Without automated accounts payable, companies face:
Invoice processing backlogs from manual data entry and lost paperwork creating payment delays and supplier frustration
Wasted admin time spending hours chasing approvals and matching invoices to purchase orders instead of strategic financial work
Manual invoice processingdraining 20 to 35 hours per week across your accounts and project teams on data entry, approval chasing, and payment reconciliation
Cash flow uncertaintydue to unclear payment commitments and duplicate invoices when managing multiple suppliers across numerous projects
Payment errors from incorrect cost coding and approval gaps discovered too late when you can't do anything about them
Ready to Stop Drowning in Invoices?
See how Varicon's automated accounts payable software gives you complete invoice visibility and control from every project.
Construction invoice processing shouldn't require hours of manual data entry and approval chasing. It should be as simple as receiving an invoice, having it automatically routed for approval, and knowing exactly what's approved and ready for payment.
Varicon is an automated accounts payable platform that processes every invoice as it arrives. Your suppliers submit invoices digitally or via email, and Varicon automatically extracts the data, matches it to purchase orders, and routes it to the right approvers. Those approvals appear instantly on your dashboard. You see the same information your accounts team sees, in real time, from anywhere.
When an invoice is stuck in approval limbo or payment details are missing, you get alerts. Not weeks later during a supplier dispute. Right now, while you can still resolve the issue. That's the difference between controlling payables and scrambling to explain late payments.
Here's what changes when you implement automated accounts payable for construction:
Your teams actually use it.
The automated invoice processing tools work in the real world: high invoice volumes, multiple approval chains, varied supplier formats. It's designed for how construction actually works, not how software companies think it should work. Perfect for finance teams who need to process supplier invoices from anywhere.
Administration time plummets.
No more manual invoice data entry. No more chasing project managers for approvals. No more matching paper invoices to purchase orders. Your team focuses on strategic financial management, not paperwork.
Your cash flow control improves.
Companies using Varicon report complete visibility of payment commitments and faster invoice processing that strengthens supplier relationships and optimises working capital. That's not magic. It's automation. When you can see exactly what's approved and when payments are due, you can manage your cash position strategically.
Communication gets clearer.
Which invoices are pending approval? Are there any payment holds? Who's approved what? You don't need to email your accounts team for updates. The AP dashboard shows everything that's outstanding instantly.
You spot problems while they're still small.
Real-time invoice alerts mean you catch coding errors and approval bottlenecks immediately. Real-time accounts payable automation for construction shows you exactly what needs attention. A missing approval noted today is manageable. A pattern of payment delays that you discover two months later is a crisis.
The best automated accounts payable software doesn't just process invoices. It changes behaviour. When your teams know their approvals are tracked and visible, they respond faster. When you have real-time payment visibility, you make better decisions. Better AP automation means better financial outcomes.
Construction Finance Software
Everything You Need for Accounts Payable Automation in One Platform
Varicon brings together every AP automation tool construction companies actually need
Intelligent Invoice Capture That Actually Works
Your teams approve invoices in seconds using mobile-friendly approval tools. The app is designed for busy project managers and directors, not office workers. Large buttons, simple interface, and it functions offline when you're in remote locations. Data syncs automatically when connectivity returns, making it ideal as an accounts payable system for remote teams.
Automated Approval Workflows
Invoices, purchase orders, approvals, and payment schedules all in one place. Everyone works from the same information. No confusion about what was approved or what's outstanding.
AI-Powered Document Management
Upload invoices, delivery dockets, and supporting documents. Varicon's AI finds them in seconds using natural language search. Your accounts manager stops wasting 27 minutes hunting for information and gets back to processing payments.
Seamless Accounting Integration
Varicon connects directly with your accounting software including Xero and MYOB. Invoice and approval data flows automatically from AP to accounts. No double entry. No reconciliation headaches. Your accountant gets clean data; you get accurate financials.
Intelligent Approval Alerts
Set requirements for invoice approvals. When invoices are stuck in approval queues or missing purchase orders, you get notified immediately. Ensure timely payments before supplier relationships suffer.
Real-Time Payment Dashboard
See every project's invoice status at a glance with live AP monitoring for infrastructure contractors. Invoices received, approvals pending, payments scheduled, and outstanding commitments all logged separately. Updates automatically as invoices are processed. No waiting for end-of-week payment runs.
See Varicon in Action
Watch how Australian construction companies use automated invoice processing to eliminate manual data entry and reduce processing time by up to 85%.
See how James McCarthy of Earthworks Geelong uses Varicon to take control of costs, simplify processes, and run smarter.
Beltrame Civil
Watch how David Beltrame of Beltrame Civil leverages Varicon to streamline project delivery, sharpen budgeting, and boost clarity across the jobsite.
Flavio & Sons
Watch Robert Anfiteatro of Flavio & Sons explain how Varicon gives his team clarity, control, and confidence on every project.
Civil Force
See how Bailey Hall at Civil Force uses Varicon to drive project precision, clarity, and performance on the ground.
Built for Australian Construction Companies
Who Refuse to Drown in Invoice Processing
Varicon is purpose-built for civil construction companies working on earthworks, roadworks, subdivisions, and infrastructure projects across Australia.
You're a perfect fit if you're an accounts manager tired of chasing invoice approvals. If you're a project manager who needs simple approval tools your teams will actually use. If you're a director concerned about payment delays and supplier relationship strain. If you're running multiple projects simultaneously and losing track of what invoices are outstanding on each job.
Small to mid-sized civil contractors get the most value. You're big enough that manual invoice processing creates chaos, but not so massive that you need enterprise complexity. You want sophisticated AP automation without the enterprise price tag or six-month implementation timeline.
This isn't for residential builders (different workflows, different needs). It's not for massive infrastructure contractors who need custom enterprise solutions. And if you're outside Australia, you'll find platforms better suited to your local market.
But if you're an Australian civil contractor who wants to automate invoice processing, accelerate approvals, and finally maintain complete payment visibility, Varicon was built for you.
'Varicon is a business with very passionate people. They are always working hard, chasing me, chasing my team. They consistently work on their roadmap and update the software. We want something to really help us build our business. I see the potential. We’ll grow and I want us to grow together.'
Ji Zhang, CBEM
'Varicon has simplified our workflows, reduced errors, and given us tools to manage projects more efficiently. We’re saving time, improving compliance, and are able to track our projects from the office in real-time.'
Sarah Mahar, Central Vic Civil
Why 100+ Australian
Construction Companies Trust Varicon for AP Automation
Frequently Asked Questions
What is automated accounts payable and why do I need it?
Automated accounts payable software eliminates manual invoice processing and approval workflows, so invoices are captured, approved, and paid automatically without the paperwork.
You need it because manual AP processing drains resources. Every invoice requires data entry, approval chasing, and reconciliation. Without automation, your team wastes hours on repetitive tasks instead of strategic work. Automated AP acts as your digital processing engine, handling invoices whilst you focus on growth. Companies report up to 85% time savings and elimination of late payment penalties simply from automating their accounts payable workflows.
What makes Varicon different from other accounts payable automation software?
Varicon was built specifically for Australian civil contractors by people who understand the industry. It automates your entire accounts payable workflow from invoice capture to payment approval. The key difference is simplicity. Most AP automation software fails because teams won't use it. Varicon's intuitive approval workflows and mobile-friendly invoice processing mean your teams actually approve invoices daily. It works offline and syncs automatically. No extensive training needed. Plus, you get Australian-based support who understand local construction practices.
Does Varicon integrate with accounting software?
How quickly can I implement automated accounts payable and will my team adopt it?
What results can I expect from automated accounts payable?
Yes. Varicon integrates seamlessly with Xero and MYOB. Invoices and payment data flow automatically from approval to accounts with no double entry. It syncs financial data, automates BAS and GST reporting, and eliminates reconciliation headaches.
Your accountant gets clean, organised data instead of paper invoices. Everything is properly categorised and ready for financial year-end. Setup happens during onboarding with support team assistance.
Most businesses are live within two to three weeks. Varicon includes full setup, onboarding, and training. User adoption is where Varicon excels. The mobile app works offline, has simple approval buttons for quick invoice processing, and needs minimal training. Most teams approve invoices on day one because it's intuitive. Companies report 90%+ adoption rates because it fits real construction workflows instead of forcing complex processes.
Companies using Varicon report saving over $45,000 annually in admin costs, with 80-95% reduction in invoice processing time and up to 15% improvement in cash flow management.
You'll eliminate late payment penalties, reduce invoice processing errors, and gain complete visibility over your payables. Time savings are significant: invoice approval drops from hours to minutes, processing time reduces by 85-95%, and month-end reconciliation becomes painless. Most companies recoup their investment within the first few months.
