Streamline Your Accounts Payable with Intelligent Automation, Real-Time Processing, and Smarter Financial Control
Intelligent accounts payable automation software for Australian civil contractors.
Varicon uses artificial intelligence to streamline invoice processing, eliminate payment bottlenecks, and extract critical supplier data that manual AP workflows miss, saving contractors 25+ hours weekly whilst improving payment accuracy and vendor relationships by 40%.
Working with leading civil contractors
Join Over 100 Australian Construction Companies Using Varicon's Accounts Payable Software to Eliminate Invoice Bottlenecks, Streamline Approvals, and Improve Cash Flow by Up to 25%
Why Construction Companies Choose Varicon
Reduce invoice processing time by 85% with automated AP workflows and mobile approvals
Cut admin costs by 80% using automated invoice capture and approval routing
Prevent payment errors with automated invoice matching and duplicate detection
Improve cash flow by 25% via automated invoice processing and accounting integration
Approve anywhere with mobile-friendly AP tools built for busy project managers on the go
'Finding the right tool is not just about solving today's problems; it's about paving the way for tomorrow's growth. With Varicon's 'Fat Finger Friendly' approach, we didn't just find a solution; we found a partner for our journey.'
Peninsula Civil Solutions
Managing Director
We respect your privacy. Your information will only be used to provide you with a personalised Varicon demo.
The Hidden Problem Costing
Construction Companies Time and Money
78% of Australian construction businesses struggle with invoice processing delays. The cause? Manual AP workflows and disconnected systems that don't account for the complexity of construction payment management.
Every accounts manager knows the sinking feeling: you thought all invoices were processed and approved, only to discover missing approvals or payment delays when you need them most. By the time supplier complaints arise or cash flow questions emerge, it's too late to fix the bottleneck.
These AP inefficiencies aren't just frustrating, they're expensive. They're the difference between smooth payment cycles and strained supplier relationships.
What if you could process invoices automatically as they arrive, with instant routing to the right approvers?
What if missing information or approval delays triggered alerts before payments are due, not after?
Without automated accounts payable software, companies face:
Lost invoices and payment delays from paper-based processes and email chains creating gaps in your payment history
Wasted admin time spending hours manually entering invoice data instead of managing finances strategically
Manual invoice processingdraining 20 to 35 hours per week across your accounts and project teams on data entry, approval chasing, and payment reconciliation
Cash flow uncertaintydue to unclear payment obligations and approval bottlenecks, especially when managing multiple suppliers across numerous projects
Supplier relationship strain from late payments and lost invoices discovered too late when you can't do anything about them
Ready to Stop Drowning in Invoice Paperwork?
See how Varicon's accounts payable software gives you complete payment visibility and automated invoice processing from every project.
Invoice processing shouldn't require hours of manual data entry at week's end. It should be as simple as uploading an invoice, having it automatically routed for approval, and knowing exactly what's owed and when.
Varicon is accounts payable software that automates invoice processing from receipt to payment. Your teams upload invoices, and the system automatically extracts data, routes approvals, and tracks payment status on AP tools designed for actual construction workflows (yes, it integrates with your accounting software). Those approvals and payments appear instantly on your dashboard. You see the same information your accounts team sees, in real time, from anywhere.
When an invoice is stuck in approval or payment details are missing, you get alerts. Not weeks later during a supplier dispute. Right now, while you can still resolve the issue. That's the difference between managing payables proactively and scrambling to explain late payments.
Here's what changes when you implement proper AP software for construction:
Your teams actually use it.
The mobile-friendly invoice capture and approval tools work in the real world: dusty sites, workers wearing gloves, patchy internet connection. It's designed for how construction actually works, not how software companies think it should work. Perfect for remote teams who need to process invoices and approve payments from anywhere.
Administration time plummets.
No more manual invoice data entry. No more chasing approvers for sign-offs. No more compiling scattered invoices into payment runs. Your team focuses on strategic financial management, not paperwork.
Your cash flow visibility improves.
Companies using Varicon report complete, timestamped payment records that give them clear visibility of upcoming obligations and improve supplier relationships. That's not magic. It's automation. When you can see what's owed and when, you can manage cash flow strategically.
Communication gets clearer.
What invoices need approval today? Are there any payment delays? Which suppliers are waiting? You don't need to check your email inbox for updates. The AP dashboard shows everything outstanding instantly.
You spot problems while they're still small.
Real-time invoice status updates mean you catch approval bottlenecks immediately. Real-time accounts payable software for construction projects shows you exactly where invoices are stuck. A missing approval noted today is manageable. A pattern of payment delays that you discover two months later is a crisis.
The best AP software doesn't just process invoices. It changes behaviour. When your teams know their approvals are tracked, they pay closer attention to timelines. When you have real-time payment visibility, you make better decisions. Better AP automation means better cash flow management.
Construction AP Software
Everything You Need for Invoice Processing and Payment Management in One Platform
Varicon brings together every AP automation tool construction companies actually need
Mobile Invoice Capture That Actually Works
Your teams upload invoices, approve payments, and track supplier obligations in seconds using mobile-friendly AP tools. The app is designed for construction finance teams, not office workers. Simple interface, automated data extraction, and it functions with full accounting integration. Data syncs automatically with your Xero or MYOB system, making it ideal as an accounts payable automation platform for busy construction businesses.
Complete Payment Tracking
Invoices, approvals, payment tracking, and supplier management all in one place. Everyone works from the same information. No confusion about what was paid or what's outstanding.
AI-Powered Document Management
Upload invoices, purchase orders, and supporting documents. Varicon's AI finds them in seconds using natural language search. Your accounts manager stops wasting 27 minutes hunting for information and gets back to managing payments.
Seamless Accounting Integration
Varicon connects directly with your accounting software including Xero and MYOB. Invoice and payment data flows automatically from AP to accounts. No double entry. No reconciliation headaches. Your accountant gets clean data; you get accurate financials.
Intelligent Approval Alerts
Set requirements for invoice approvals. When invoices are stuck or missing critical approvals, you get notified immediately. Ensure timely payments before supplier relationships suffer.
Real-Time Dashboard Visibility
See every project's payment obligations at a glance with live AP monitoring for construction companies. Invoices received, approvals pending, payments due, and supplier balances all logged separately. Updates automatically as invoices are processed. No waiting for end-of-week payment runs.
See Varicon in Action
Watch how Australian construction companies use automated AP workflows to process invoices in real time and improve cash flow by up to 25%.
See how James McCarthy of Earthworks Geelong uses Varicon to take control of costs, simplify processes, and run smarter.
Beltrame Civil
Watch how David Beltrame of Beltrame Civil leverages Varicon to streamline project delivery, sharpen budgeting, and boost clarity across the jobsite.
Flavio & Sons
Watch Robert Anfiteatro of Flavio & Sons explain how Varicon gives his team clarity, control, and confidence on every project.
Civil Force
See how Bailey Hall at Civil Force uses Varicon to drive project precision, clarity, and performance on the ground.
Built for Australian Construction Companies
Who Refuse to Drown in Invoice Paperwork
Varicon is purpose-built for civil construction companies working on earthworks, roadworks, subdivisions, and infrastructure projects across Australia.
You're a perfect fit if you're an accounts manager tired of chasing missing invoices and approval delays. If you're a finance director who needs simple tools your teams will actually use. If you're a director concerned about payment bottlenecks and supplier relationship strain. If you're running multiple projects simultaneously and losing track of what's owed to whom.
Small to mid-sized civil contractors get the most value. You're big enough that manual invoice processing creates chaos, but not so massive that you need enterprise complexity. You want sophisticated AP automation without the enterprise price tag or six-month implementation timeline.
This isn't for residential builders (different workflows, different needs). It's not for massive infrastructure contractors who need custom enterprise solutions. And if you're outside Australia, you'll find platforms better suited to your local market.
But if you're an Australian civil contractor who wants to automate invoice processing, eliminate payment delays, and finally maintain complete payment visibility, Varicon was built for you.
'Varicon is a business with very passionate people. They are always working hard, chasing me, chasing my team. They consistently work on their roadmap and update the software. We want something to really help us build our business. I see the potential. We’ll grow and I want us to grow together.'
Ji Zhang, CBEM
'Varicon has simplified our workflows, reduced errors, and given us tools to manage projects more efficiently. We’re saving time, improving compliance, and are able to track our projects from the office in real-time.'
Sarah Mahar, Central Vic Civil
Why 100+ Australian
Contractors Trust Varicon for AP Automation
Frequently Asked Questions
What is AP software and why do construction companies need it?
Accounts payable software automates and streamlines the entire invoice processing workflow, from receipt to payment, so you eliminate manual data entry and gain complete visibility over what you owe and when.
You need it because manual AP processes drain resources and create costly errors. Late payment fees, duplicate payments, and missing early payment discounts add up quickly. Without automation, your team spends hours on data entry instead of strategic work. AP software catches errors before they happen, ensures timely payments, and gives you real-time cash flow visibility. Companies report 80-95% reductions in processing time and significant cost savings simply from automating their payables.
What makes Varicon different from other accounts payable software?
Varicon was built specifically for Australian civil contractors by people who understand the industry. It automates your entire accounts payable workflow, from invoice capture to payment approval, with intelligent automation that actually works. The key difference is simplicity. Most AP systems fail because they're overcomplicated. Varicon's intuitive interface means your team can process invoices and approve payments in seconds, not minutes. It works seamlessly with your existing processes, requires minimal training, and includes AI-powered invoice data extraction. Plus, you get Australian-based support who understand local construction accounting practices.
Does Varicon integrate with accounting software?
How quickly can we implement AP software and will our team actually use it?
What results can I expect from AP software?
Yes. Varicon integrates seamlessly with Xero and MYOB. Invoices and payment data flow automatically into your accounts with no double entry. It syncs financial data, automates BAS and GST reporting, and eliminates reconciliation headaches.
Your accountant gets clean, organised data instead of paper invoices. Everything is properly categorised and ready for financial year-end. Setup happens during onboarding with support team assistance.
Most businesses are live within two to three weeks. Varicon includes full setup, onboarding, and training. User adoption is where Varicon excels. The approval workflow is intuitive, works on any device, and needs minimal training. Most teams start processing invoices on day one because it's straightforward. Companies report 90%+ adoption rates because it fits real business workflows instead of forcing complex processes.
Companies using Varicon report saving over $45,000 annually in admin costs, with 85-95% reductions in invoice processing time and improved cash flow management.
You'll eliminate late payment fees, catch duplicate invoices before they're paid, and capture early payment discounts you're currently missing. Time savings are significant: invoice processing drops from hours to minutes, document retrieval is instant, and month-end reconciliation becomes painless. Most companies recoup their investment within the first few months.
