Streamline Invoice Processing with Intelligent Automation, Real-Time Visibility, and Smarter Financial Control
Intelligent accounts payable automation for Australian civil contractors.
Varicon uses artificial intelligence to streamline invoice processing, eliminate payment bottlenecks, and extract critical supplier data that manual AP processes overlook, saving contractors 25+ hours weekly whilst improving payment accuracy and vendor relationships by 40%.
Working with leading civil contractors
Join Over 100 Australian Civil Construction Companies Using Varicon's Accounts Payable Solutions to Eliminate Invoice Chaos, Streamline Payment Processing, and Improve Cash Flow by Up to 25%
Why Civil Contractors Choose Varicon
Reduce invoice processing time by up to 85% with automated AP workflows and digital approvals
Cut admin costs by 80% using mobile invoice capture and automated data extraction
Prevent payment errors with automated invoice matching and approval workflows
Improve cash flow by 25% via automated payment scheduling and real-time liability tracking
Process invoices anywhere with mobile-friendly AP tools built for construction teams on the go
'Finding the right tool is not just about solving today's problems; it's about paving the way for tomorrow's growth. With Varicon's streamlined invoice processing, we didn't just find a solution; we found a partner for our journey.'
Peninsula Civil Solutions
Managing Director
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The Hidden Problem Costing
Construction Companies Time and Money
78% of Australian construction businesses struggle with invoice processing delays. The cause? Manual approval workflows and paper-based systems that don't account for the complexity of construction payment management.
Every accounts manager knows the sinking feeling: you thought all invoices were approved and processed, only to discover critical payments are stuck in approval limbo when you need them most. By the time supplier relationships strain or cash flow issues emerge, it's too late to fix the backlog.
These accounts payable inefficiencies aren't just frustrating, they're expensive. They're the difference between healthy supplier relationships and payment disputes.
What if you could process invoices automatically as they arrive, with instant approvals?
What if missing information or approval delays triggered alerts before payments are due, not after?
Without automated accounts payable solutions, companies face:
Invoice processing backlogs from manual data entry and lost paperwork creating payment delays and supplier frustration
Wasted admin time spending hours chasing approvals and matching invoices to purchase orders instead of managing finances strategically
Manual invoice processingdraining 20 to 35 hours per week across your accounts and project teams on data entry, approval routing, and payment reconciliation
Cash flow uncertaintydue to poor visibility into outstanding invoices and payment commitments, especially when managing multiple suppliers across numerous projects
Supplier relationship strain from late payments and approval bottlenecks discovered too late when you can't do anything about them
Ready to Stop Drowning in Invoices?
See how Varicon's accounts payable solutions give you complete payment automation and approval visibility from every project.
Construction invoice processing shouldn't require hours of manual data entry and approval chasing. It should be as simple as receiving an invoice, having it automatically routed for approval, and knowing exactly what's been paid and what's outstanding.
Varicon is an accounts payable solution that automates invoice processing from receipt to payment. Your suppliers submit invoices digitally, and approval workflows route them automatically to the right people (yes, it works with complex multi-level approvals). Those approvals appear instantly on your dashboard. You see the same information your accounts team sees, in real time, from anywhere.
When an invoice is stuck in approval limbo or a payment is missing critical documentation, you get alerts. Not weeks later during an audit. Right now, while you can still resolve the issue. That's the difference between managing payables proactively and scrambling to fix errors.
Here's what changes when you implement proper accounts payable solutions:
Your teams actually use it.
The mobile-friendly invoice capture tools work in the real world: busy offices, remote approvers, varying internet connection. It's designed for how accounts payable actually works, not how software companies think it should work. Perfect for remote teams who need to process invoices and approvals from anywhere.
Administration time plummets.
No more manual invoice data entry. No more chasing approvers for sign-offs. No more matching invoices to purchase orders manually. Your team focuses on strategic financial management, not paperwork.
Your cash flow visibility improves.
Companies using Varicon report complete visibility into payment commitments and outstanding invoices that improve cash flow forecasting and supplier relationships. That's not magic. It's automation. When you can see exactly what you owe and when it's due, you can manage your cash position strategically.
Communication gets clearer.
Which invoices need approval? Are there any payment delays? Who's holding up the process? You don't need to email your accounts team for updates. The approval dashboard shows everything that's outstanding instantly.
You spot problems while they're still small.
Real-time approval tracking means you catch bottlenecks immediately. Real-time accounts payable software for construction projects shows you exactly where invoices are stuck. A minor approval delay noted today is manageable. A pattern of payment issues that you discover two months later is a crisis.
The best accounts payable solutions don't just process invoices. They change behaviour. When your teams know their approvals are tracked, they respond faster. When you have real-time payment visibility, you make better decisions. Better invoice automation means better financial outcomes.
Civil Construction Software
Everything You Need for Accounts Payable Management in One Platform
Varicon brings together every AP tool civil contractors actually need
Mobile Invoice Capture That Actually Works
Your teams approve invoices, track payment status, and monitor supplier accounts in seconds using mobile-friendly approval tools. The app is designed for busy construction professionals, not office workers. Simple interface, instant notifications, and it functions offline when you're in remote locations. Data syncs automatically when connectivity returns, making it ideal as an accounts payable automation system for distributed teams.
Automated Approval Workflows
Invoices, purchase orders, payment approvals, and supplier statements all in one place. Everyone works from the same information. No confusion about what was approved or what's outstanding.
AI-Powered Document Management
Upload invoices, contracts, and supporting documents. Varicon's AI finds them in seconds using natural language search. Your accounts manager stops wasting 27 minutes hunting for information and gets back to managing payments.
Seamless Accounting Integration
Varicon connects directly with your accounting software including Xero and MYOB. Invoice and payment data flows automatically from approval to accounts. No double entry. No reconciliation headaches. Your accountant gets clean data; you get accurate financials.
Intelligent Approval Alerts
Set requirements for invoice approvals. When invoices are incomplete or stuck in approval workflows, you get notified immediately. Ensure timely payments before supplier relationships suffer.
Real-Time Liability Dashboard
See every project's invoice status at a glance with live payment tracking for construction contractors. Invoices received, approvals pending, payments processed, and outstanding balances all logged separately. Updates automatically as approvals are completed. No waiting for month-end reports.
See Varicon in Action
Watch how Australian construction contractors use live AP monitoring to process invoices in real time and improve cash flow by up to 25%.
See how James McCarthy of Earthworks Geelong uses Varicon to take control of costs, simplify processes, and run smarter.
Beltrame Civil
Watch how David Beltrame of Beltrame Civil leverages Varicon to streamline project delivery, sharpen budgeting, and boost clarity across the jobsite.
Flavio & Sons
Watch Robert Anfiteatro of Flavio & Sons explain how Varicon gives his team clarity, control, and confidence on every project.
Civil Force
See how Bailey Hall at Civil Force uses Varicon to drive project precision, clarity, and performance on the ground.
Built for Australian Civil Contractors
Who Refuse to Drown in Invoice Chaos
Varicon is purpose-built for civil construction companies working on earthworks, roadworks, subdivisions, and infrastructure projects across Australia.
You're a perfect fit if you're an accounts manager tired of chasing invoice approvals. If you're a project manager who needs simple tools to approve supplier invoices quickly. If you're a director concerned about payment delays and cash flow visibility. If you're running multiple projects simultaneously and losing track of what's been paid and what's outstanding.
Small to mid-sized civil contractors get the most value. You're big enough that manual invoice processing creates chaos, but not so massive that you need enterprise complexity. You want sophisticated accounts payable automation without the enterprise price tag or six-month implementation timeline.
This isn't for residential builders (different workflows, different needs). It's not for massive infrastructure contractors who need custom enterprise solutions. And if you're outside Australia, you'll find platforms better suited to your local market.
But if you're an Australian civil contractor who wants to automate invoice processing, streamline approvals, and finally maintain complete payment visibility, Varicon was built for you.
'Varicon is a business with very passionate people. They are always working hard, chasing me, chasing my team. They consistently work on their roadmap and update the software. We want something to really help us build our business. I see the potential. We’ll grow and I want us to grow together.'
Ji Zhang, CBEM
'Varicon has simplified our workflows, reduced errors, and given us tools to manage projects more efficiently. We’re saving time, improving compliance, and are able to track our projects from the office in real-time.'
Sarah Mahar, Central Vic Civil
Why 100+ Australian
Contractors Trust Varicon for Accounts Payable
Frequently Asked Questions
What are accounts payable solutions and why do I need them?
Accounts payable solutions streamline and automate the entire invoice approval and payment process, so you process supplier invoices faster and maintain complete financial control in real time, not weeks later.
You need it because late payments damage supplier relationships and manual AP processing wastes valuable admin time. A chaotic accounts payable workflow creates cash flow problems. Without automated invoice processing, you discover payment issues and approval bottlenecks too late. AP automation acts as an early warning system, catching invoice discrepancies and approval delays while you can still fix them. Companies report up to 15% reduction in processing costs simply from having visibility and control.
What makes Varicon different from other accounts payable solutions?
Varicon was built specifically for Australian civil contractors by people who understand the industry. It's designed for how construction actually works: dusty sites, workers in gloves, patchy connectivity. The key difference is simplicity. Most construction software fails because teams won't use it. Varicon's 'fat finger friendly' mobile interface is so simple that site teams actually submit invoices and approvals daily. It works offline and syncs automatically. No extensive training needed. Plus, you get Australian-based support who understand local construction practices.
Does Varicon integrate with accounting software?
How quickly can I implement accounts payable solutions and will my team adopt them?
What results can I expect from accounts payable automation?
Yes. Varicon integrates seamlessly with Xero and MYOB. Invoices and payment data flow automatically from approval to accounts with no double entry. It syncs financial data, automates BAS and GST reporting, and eliminates reconciliation headaches.
Your accountant gets clean, organised data instead of paper invoices. Everything is properly categorised and ready for financial year-end. Setup happens during onboarding with support team assistance.
Most businesses are live within two to three weeks. Varicon includes full setup, onboarding, and training. User adoption is where Varicon excels. The mobile app works offline, has large buttons for gloved hands, and needs minimal training. Most teams process invoices and approvals on day one because it's intuitive. Companies report 90%+ adoption rates because it fits real construction workflows instead of forcing complex processes.
Companies using Varicon report saving over $45,000 annually in admin costs, with 85-95% faster invoice processing and up to 15% reduction in AP costs.
You'll catch invoice discrepancies early, make data-driven decisions about payments, and negotiate better with suppliers. Time savings are significant: invoice retrieval drops from 27 minutes to seconds, processing time reduces by 85-95%, and month-end reconciliation becomes painless. Most companies recoup their investment within the first few months.
