Streamline Invoice Processing with Intelligent Automation, Real-Time Visibility, and Smarter Financial Control
Intelligent accounts payable software for Australian civil contractors.
Varicon uses artificial intelligence to automate invoice processing, predict payment bottlenecks before they happen, and extract insights from supplier data that manual processes miss, saving contractors 25+ hours weekly whilst improving payment accuracy by 40%.
Working with leading civil contractors
Join Over 100 Australian Civil Construction Companies Using Varicon's Accounts Payable Software to Eliminate Invoice Bottlenecks, Streamline Operations, and Increase Margins by Up to 15%
Why Civil Contractors Choose Varicon
Reduce invoice processing time by 80% with automated AP workflows and digital approvals
Cut admin costs by up to 15% using automated invoice capture and approval routing
Prevent duplicate payments with intelligent invoice matching and verification
Improve cash flow by 25% via automated invoice processing and accounting integration
Access anywhere with mobile-friendly AP approval tools built for remote teams
'Finding the right tool is not just about solving today's problems; it's about paving the way for tomorrow's growth. With Varicon's 'Fat Finger Friendly' approach, we didn't just find a solution; we found a partner for our journey.'
Peninsula Civil Solutions
Managing Director
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The Hidden Problem Costing
Construction Companies Time and Money
73% of Australian construction businesses struggle with invoice processing bottlenecks. The cause? Manual approval workflows and disconnected systems that turn simple payments into administrative nightmares.
Every accounts manager knows the sinking feeling: you thought all invoices were approved and processed, only to discover critical supplier payments are overdue when you need them most. By the time disputes arise or relationships sour, it's too late to fix the damage.
These invoice processing issues aren't just frustrating, they're expensive. They're the difference between healthy supplier relationships and costly payment disputes.
What if you could process every invoice automatically as it arrives, with instant approvals and audit trails?
What if missing information triggered alerts before payments are due, not after?
Without automated accounts payable, companies face:
Invoice processing backlogs from paper invoices and manual data entry creating payment delays and supplier frustration
Wasted admin time spending hours chasing approvals and matching invoices instead of strategic financial work
Manual invoice handling draining 20 to 35 hours per week across your accounts and project teams on invoice processing and approval chasing
Payment errors and disputes due to poor tracking and missing documentation when queries arise, especially when managing multiple suppliers across various projects
Cash flow problems from unclear payment obligations and approval bottlenecks discovered too late when you can't do anything about them
Ready to Stop Drowning in Invoices?
See how Varicon's accounts payable software gives you complete invoice control across every project.
Invoice processing shouldn't require hours of manual data entry and approval chasing. It should be as simple as receiving an invoice, automatic routing for approval, and knowing exactly what's owed.
Varicon is accounts payable software that processes every invoice automatically as it arrives. Your suppliers submit invoices digitally, the system routes them to the right approvers based on your workflows, and payments are tracked against project budgets. Those approvals appear instantly on your dashboard. You see the same information your project managers see, in real time, from anywhere.
When an invoice is stuck in approval limbo or a payment is missing critical documentation, you get alerts. Not weeks later during month-end close. Right now, while you can still resolve the issue. That's the difference between controlling payables and scrambling to reconcile them.
Here's what changes when you implement proper accounts payable automation:
Your teams actually use it.
The mobile-friendly invoice approval tools work in the real world: busy offices, managers on the move, limited time for admin. It's designed for how accounts payable actually works, not how software companies think it should work. Perfect for distributed teams who need to approve invoices and track payments from anywhere.
Administration time plummets.
No more manual invoice entry. No more chasing approvers for sign-off. No more matching paper dockets to statements. Your team focuses on strategic finance, not paperwork.
Your cash flow control improves.
Companies using Varicon report complete visibility of payment obligations and improved supplier relationships through timely payments. That's not magic. It's automation. When you can see what's due and when, you can manage cash flow strategically.
Communication gets clearer.
What invoices are pending approval? Are there any budget concerns? Which suppliers need payment? You don't need to call your accounts team for updates. The AP dashboard shows everything outstanding instantly.
You spot problems while they're still small.
Real-time invoice tracking means you catch budget issues immediately. Automated accounts payable software for construction projects shows you exactly what's being invoiced against each job. A minor cost variance noted today is manageable. A pattern of overcharging that you discover two months later is a crisis.
The best accounts payable software doesn't just process invoices. It changes behaviour. When your teams know their approvals are tracked, they review more carefully. When you have real-time visibility, you make better decisions. Better invoice control means better project outcomes.
Accounts Payable Automation
Everything You Need for Invoice Management in One Platform
Varicon brings together every AP automation tool civil contractors actually need
Mobile Invoice Capture That Actually Works
Your teams approve invoices, match them to purchase orders, and flag discrepancies in seconds using mobile-friendly AP tools. The app is designed for construction professionals, not just accountants. Simple interface, instant notifications, and it functions offline when you're in remote locations. Data syncs automatically when connectivity returns, making it ideal as an accounts payable system for distributed construction teams.
Complete Invoice Tracking
Invoices, purchase orders, payment schedules, and supplier statements all in one place. Everyone works from the same information. No confusion about what was approved or what's outstanding.
AI-Powered Document Management
Upload invoices, contracts, and supporting documents. Varicon's AI finds them in seconds using natural language search. Your accounts manager stops wasting 27 minutes hunting for paperwork and gets back to managing payments.
Seamless Accounting Integration
Varicon connects directly with your accounting software including Xero and MYOB. Invoice data flows automatically from approval to accounts. No double entry. No reconciliation headaches. Your accountant gets clean data; you get accurate financials.
Intelligent Approval Alerts
Set approval workflows for invoice processing. When invoices are stuck in approval or missing critical information, you get notified immediately. Ensure timely payments before supplier relationships suffer.
Real-Time Dashboard Visibility
See every project's invoice status at a glance with live AP monitoring for construction contractors. Invoices received, approvals pending, payments due, and budget variances all tracked separately. Updates automatically as invoices are processed. No waiting for month-end reports.
See Varicon in Action
Watch how Australian construction companies use automated AP processing to streamline invoice workflows and boost margins by up to 15%.
See how James McCarthy of Earthworks Geelong uses Varicon to take control of costs, simplify processes, and run smarter.
Beltrame Civil
Watch how David Beltrame of Beltrame Civil leverages Varicon to streamline project delivery, sharpen budgeting, and boost clarity across the jobsite.
Flavio & Sons
Watch Robert Anfiteatro of Flavio & Sons explain how Varicon gives his team clarity, control, and confidence on every project.
Civil Force
See how Bailey Hall at Civil Force uses Varicon to drive project precision, clarity, and performance on the ground.
Built for Australian Civil Contractors
Who Refuse to Drown in Invoice Chaos
Varicon is purpose-built for civil construction companies managing supplier invoices across earthworks, roadworks, subdivisions, and infrastructure projects throughout Australia.
You're a perfect fit if you're a financial controller tired of chasing invoice approvals. If you're a project manager who needs simple tools to approve costs on the go. If you're a director concerned about payment delays and supplier disputes. If you're managing multiple projects simultaneously and losing track of what's been invoiced and what's outstanding.
Small to mid-sized civil contractors get the most value. You're big enough that manual invoice processing creates chaos, but not so massive that you need enterprise complexity. You want sophisticated AP automation without the enterprise price tag or six-month implementation timeline.
This isn't for residential builders (different workflows, different needs). It's not for massive infrastructure contractors who need custom enterprise solutions. And if you're outside Australia, you'll find platforms better suited to your local market.
But if you're an Australian civil contractor who wants to automate invoice processing, make faster payment decisions, and finally maintain complete financial control, Varicon was built for you.
'Varicon is a business with very passionate people. They are always working hard, chasing me, chasing my team. They consistently work on their roadmap and update the software. We want something to really help us build our business. I see the potential. We’ll grow and I want us to grow together.'
Ji Zhang, CBEM
'Varicon has simplified our workflows, reduced errors, and given us tools to manage projects more efficiently. We’re saving time, improving compliance, and are able to track our projects from the office in real-time.'
Sarah Mahar, Central Vic Civil
Why 100+ Australian
Contractors Trust Varicon for AP Automation
Frequently Asked Questions
What is accounts payable software and why do I need it?
Accounts payable software automates and manages all supplier invoices and payments in real time, so you see exactly what's owed and when, not weeks later.
You need it because invoice processing delays and payment errors are costly. Missed payment terms cost you early payment discounts. Lost invoices damage supplier relationships. Without automated AP visibility, you discover problems too late. Accounts payable software acts as an early warning system, catching payment issues and approval bottlenecks while you can still fix them. Companies report up to 15% cost savings simply from having visibility and control over supplier payments.
What makes Varicon different from other accounts payable software?
Varicon was built specifically for Australian civil contractors by people who understand the industry. It's designed for how construction actually works: dusty sites, workers in gloves, patchy connectivity. The key difference is simplicity. Most construction software fails because teams won't use it. Varicon's 'fat finger friendly' mobile interface is so simple that site teams actually submit invoices and approvals daily. It works offline and syncs automatically. No extensive training needed. Plus, you get Australian-based support who understand local construction practices.
Does Varicon integrate with accounting software?
How long does implementation take and will my team actually use it?
What results can I expect from accounts payable software?
Yes. Varicon integrates seamlessly with Xero and MYOB. Invoices and payments flow automatically from approval to accounts with no double entry. It syncs financial data, automates BAS and GST reporting, and eliminates reconciliation headaches.
Your accountant gets clean, organised data instead of paper invoices. Everything is properly categorised and ready for financial year-end. Setup happens during onboarding with support team assistance.
Most businesses are live within two to three weeks. Varicon includes full setup, onboarding, and training. User adoption is where Varicon excels. The mobile app works offline, has large buttons for gloved hands, and needs minimal training. Most teams process invoices and approvals on day one because it's intuitive. Companies report 90%+ adoption rates because it fits real construction workflows instead of forcing complex processes.
Companies using Varicon report saving over $45,000 annually in admin costs, with 85-95% faster invoice processing and up to 15% cost savings through better payment control.
You'll catch payment issues early, make data-driven decisions about supplier terms, and negotiate better with suppliers. Time savings are significant: invoice retrieval drops from 27 minutes to seconds, processing time reduces by 85-95%, and month-end reconciliation becomes painless. Most companies recoup their investment within the first few projects.
