Eliminate Invoice Chaos, Automate Approvals, and Gain Complete Control Over Construction Payables
Intelligent accounts payable automation for Australian civil contractors.
Varicon uses artificial intelligence to streamline invoice processing, eliminate payment bottlenecks, and extract critical supplier data that manual processes miss, saving contractors 25+ hours weekly whilst improving payment accuracy by 40%.
Working with leading civil contractors
Join Over 100 Australian Civil Construction Companies Using Varicon's Accounts Payable Software to Eliminate Invoice Chaos, Streamline Payment Processing, and Improve Cash Flow by Up to 25%
Why Civil Contractors Choose Varicon
Reduce invoice processing time by 85% with automated AP workflows and digital approvals
Cut admin costs by 80% using automated invoice capture and approval routing
Prevent payment errors with automated invoice matching and duplicate detection
Improve cash flow by 25% via automated invoice processing and payment scheduling
Access anywhere with mobile-friendly AP tools built for approvals on the go
'Finding the right tool is not just about solving today's problems; it's about paving the way for tomorrow's growth. With Varicon's 'Fat Finger Friendly' approach, we didn't just find a solution; we found a partner for our journey.'
Peninsula Civil Solutions
Managing Director
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The Hidden Problem Costing
Construction Companies Time and Money
78% of Australian construction businesses struggle with invoice processing and payment workflows. The cause? Manual approval processes and disconnected systems that don't account for the complexity of construction payment management.
Every accounts manager knows the sinking feeling: you thought all invoices were approved and processed, only to discover critical payments are stuck in approval limbo when you need them most. By the time supplier relationships strain or cash flow issues emerge, it's too late to fix the backlog.
These payment processing issues aren't just frustrating, they're expensive. They're the difference between healthy supplier relationships and costly project delays.
What if you could process invoices automatically as they arrive, with instant approval routing?
What if missing information or approval bottlenecks triggered alerts immediately, not days later?
Without automated accounts payable, companies face:
Invoice processing chaos from lost paperwork and manual data entry creating payment delays and supplier frustration
Wasted admin time spending hours chasing approvals and matching invoices to purchase orders instead of managing finances strategically
Manual invoice processingdraining 20 to 35 hours per week across your accounts and project teams on data entry, approval chasing, and payment reconciliation
Cash flow uncertaintydue to poor payment visibility and delayed invoice processing when managing multiple suppliers across numerous projects
Supplier relationship strain from late payments and unclear approval status discovered too late when you can't do anything about them
Ready to Stop Chasing Invoices?
See how Varicon's accounts payable construction software gives you complete payment visibility and automated invoice processing from every project.
Construction invoice processing shouldn't require hours of manual data entry and approval chasing at month's end. It should be as simple as receiving an invoice, automatic routing for approval, and instant payment processing.
Varicon is accounts payable software for construction that automates invoice processing from receipt to payment. Your suppliers submit invoices digitally, and the system automatically matches them to purchase orders, routes approvals, and flags discrepancies using intelligent workflow automation designed for construction payment cycles (yes, it handles retention, progress claims, and variations). Those approvals appear instantly on your dashboard. You see the same information your accounts team sees, in real time, from anywhere.
When an invoice is missing critical information or approval workflows stall, you get alerts. Not weeks later during month-end close. Right now, while you can still resolve the issue. That's the difference between controlling payables and scrambling to reconcile them.
Here's what changes when you implement proper accounts payable automation for construction:
Your teams actually use it.
The automated AP platform works in the real world: multiple suppliers, complex approval chains, varying invoice formats. It's designed for how construction accounts payable actually works, not how software companies think it should work. Perfect for finance teams who need to process invoices efficiently from anywhere.
Administration time plummets.
No more manual invoice data entry. No more chasing approvers for sign-off. No more matching invoices to purchase orders manually. Your team focuses on strategic financial management, not paperwork.
Your cash flow control improves.
Companies using Varicon report complete payment visibility and automated processing that improves supplier relationships and cash flow forecasting. That's not magic. It's automation. When you can see exactly what's owed and when payments are due, you can manage cash strategically.
Communication gets clearer.
What invoices need approval today? Are there any payment issues? Which suppliers are waiting? You don't need to email your accounts team for updates. The AP dashboard shows everything outstanding instantly.
You spot problems while they're still small.
Real-time invoice tracking means you catch approval bottlenecks immediately. Real-time accounts payable software for construction shows you exactly where payments are stuck. A single delayed approval noted today is manageable. A pattern of payment delays that you discover two months later is a crisis.
The best construction accounts payable software doesn't just process invoices. It changes behaviour. When your teams know their approvals are tracked, they respond faster. When you have real-time payment visibility, you make better decisions. Better payment automation means better cash flow outcomes.
Civil Construction Software
Everything You Need for Construction Cost Control in One Platform
Varicon brings together every cost tracking tool civil contractors actually need
Mobile Cost Capture That Actually Works
Your teams submit and approve invoices in seconds using mobile-friendly AP tools. The app is designed for construction finance teams, not generic accounting workflows. Large buttons, simple interface, and it functions offline when you're in remote locations. Data syncs automatically when connectivity returns, making it ideal as an accounts payable system for construction companies with distributed teams.
Complete Project Tracking
Invoices, purchase orders, payment approvals, and supplier statements all in one place. Everyone works from the same information. No confusion about what was approved or what's outstanding.
AI-Powered Document Management
Upload invoices, purchase orders, and supporting documentation. Varicon's AI finds them in seconds using natural language search. Your accounts manager stops wasting 27 minutes hunting for information and gets back to managing payments.
Seamless Accounting Integration
Varicon connects directly with your accounting software including Xero and MYOB. Invoice and payment data flows automatically from approval to accounts. No double entry. No reconciliation headaches. Your accountant gets clean data; you get accurate financials.
Intelligent Approval Alerts
Set requirements for invoice approvals and payment processing. When invoices are incomplete, mismatched, or stuck in approval workflow, you get notified immediately. Ensure timely payments before supplier relationships suffer.
Real-Time Dashboard Visibility
See every project's invoice status and payment obligations at a glance with live AP monitoring for construction contractors. Invoices received, approvals pending, payments scheduled, and supplier balances all tracked separately. Updates automatically as invoices are processed. No waiting for month-end reports.
See Varicon in Action
Watch how Australian infrastructure contractors use live project cost monitoring to
track costs in real time and boost margins by up to 15%.
See how James McCarthy of Earthworks Geelong uses Varicon to take control of costs, simplify processes, and run smarter.
Beltrame Civil
Watch how David Beltrame of Beltrame Civil leverages Varicon to streamline project delivery, sharpen budgeting, and boost clarity across the jobsite.
Flavio & Sons
Watch Robert Anfiteatro of Flavio & Sons explain how Varicon gives his team clarity, control, and confidence on every project.
Civil Force
See how Bailey Hall at Civil Force uses Varicon to drive project precision, clarity, and performance on the ground.
Built for Australian Civil Contractors
Who Refuse to Guess at Profitability
Varicon is purpose-built for civil construction companies working on earthworks, roadworks, subdivisions, and infrastructure projects across Australia.
You're a perfect fit if you're an accounts manager tired of chasing invoice approvals. If you're a project manager who needs visibility into payment status. If you're a director concerned about cash flow visibility and supplier payment delays. If you're running multiple projects simultaneously and losing track of what invoices are outstanding on each job.
Small to mid-sized civil contractors get the most value. You're big enough that manual invoice processing creates chaos, but not so massive that you need enterprise complexity. You want sophisticated AP automation without the enterprise price tag or six-month implementation timeline.
This isn't for residential builders (different workflows, different needs). It's not for massive infrastructure contractors who need custom enterprise solutions. And if you're outside Australia, you'll find platforms better suited to your local market.
But if you're an Australian civil contractor who wants to automate invoice processing, improve payment visibility, and finally maintain healthy cash flow and supplier relationships, Varicon was built for you.
'Varicon is a business with very passionate people. They are always working hard, chasing me, chasing my team. They consistently work on their roadmap and update the software. We want something to really help us build our business. I see the potential. We’ll grow and I want us to grow together.'
Ji Zhang, CBEM
'Varicon has simplified our workflows, reduced errors, and given us tools to manage projects more efficiently. We’re saving time, improving compliance, and are able to track our projects from the office in real-time.'
Sarah Mahar, Central Vic Civil
Why 100+ Australian
Contractors Trust Varicon for Cost Tracking
Frequently Asked Questions
What is accounts payable automation for construction and why do I need it?
Accounts payable software for construction automates invoice processing, payment approvals, and supplier management in real time, so you control cash flow and eliminate manual data entry.
You need it because construction accounts payable is complex. Multiple suppliers, retention payments, progress claims, and subcontractor invoices create administrative chaos. Without automation, you waste hours on manual processing, miss early payment discounts, and risk duplicate payments. AP automation acts as a control system, catching errors before they cost you money. Companies report up to 15% improvement in cash flow management simply from having visibility and automated approval workflows.
What makes Varicon different from other accounts payable software?
Varicon was built specifically for Australian civil contractors by people who understand the industry. It's designed for how construction actually works: dusty sites, workers in gloves, patchy connectivity. The key difference is integrated accounts payable automation. Most construction software treats AP as an afterthought. Varicon's approval workflows connect directly to site data, so invoices are matched against actual work completed. It works offline and syncs automatically. No extensive training needed. Plus, you get Australian-based support who understand local construction practices.
Does Varicon integrate with accounting software?
How quickly can I implement accounts payable automation and will my team actually use it?
What results can I expect from accounts payable automation?
Yes. Varicon integrates seamlessly with Xero and MYOB. Invoices and payment data flow automatically from approval workflows to accounts with no double entry. It syncs financial data, automates BAS and GST reporting, and eliminates reconciliation headaches.
Your accountant gets clean, organised data instead of paper invoices. Everything is properly categorised and ready for financial year-end. Setup happens during onboarding with support team assistance.
Most businesses are live within two to three weeks. Varicon includes full setup, onboarding, and training. User adoption is where Varicon excels. The approval workflows are accessible from mobile, have clear approval hierarchies, and need minimal training. Most teams process invoices on day one because it's intuitive. Companies report 90%+ adoption rates because it fits real construction workflows instead of forcing complex processes.
Companies using Varicon report saving over $45,000 annually in admin costs, with 80-95% reduction in invoice processing time and up to 15% improvement in cash flow management.
You'll catch payment errors early, make data-driven decisions about supplier payments, and negotiate better with subcontractors. Time savings are significant: invoice retrieval drops from 27 minutes to seconds, processing time reduces by 85-95%, and month-end reconciliation becomes painless. Most companies recoup their investment within the first few payment cycles.
