Eliminate Invoice Chaos with Intelligent Automation, Instant Approvals, and Smarter Financial Control
Intelligent accounts payable automation software for Australian civil contractors.
Varicon uses artificial intelligence to automate invoice processing, eliminate manual data entry, and streamline payment workflows that manual processes miss, saving contractors 25+ hours weekly whilst improving payment accuracy and vendor relationships by 40%.
Working with leading civil contractors
Join Over 100 Australian Construction Companies Using Varicon's Accounts Payable Automation Software to Eliminate Invoice Bottlenecks, Streamline Payment Processing, and Save Over 20 Hours Per Week on Admin
Why Construction Companies Choose Varicon
Reduce invoice processing time by up to 95% with automated AP workflows and digital approvals
Save 20-35 hours per week by eliminating manual data entry and paper-based invoice handling
Prevent payment errors with automated invoice matching and approval workflows
Improve cash flow by 25% via streamlined invoice processing and better payment visibility
Approve invoices anywhere with mobile-friendly AP automation tools built for busy project managers
'Finding the right tool is not just about solving today's problems; it's about paving the way for tomorrow's growth. With Varicon's automated invoice processing and approval workflows, we didn't just find a solution; we found a partner for our journey.'
Peninsula Civil Solutions
Managing Director
We respect your privacy. Your information will only be used to provide you with a personalised Varicon demo.
The Hidden Problem Costing
Construction Companies Time and Money
78% of Australian construction businesses struggle with invoice processing delays. The cause? Manual AP workflows and disconnected systems that don't account for the complexity of construction payment management.
Every accounts payable manager knows the sinking feeling: you thought all invoices were processed and approved, only to discover critical payments are stuck in approval limbo when you need them most. By the time supplier relationships strain or cash flow issues emerge, it's too late to fix the bottleneck.
These AP inefficiencies aren't just frustrating, they're expensive. They're the difference between streamlined financial operations and costly payment delays.
What if you could automate invoice capture and approval workflows as invoices arrive, with automatic data extraction and routing?
What if missing approvals or coding errors triggered alerts before payment runs, not after?
Without automated accounts payable, companies face:
Lost invoices and payment errors from paper-based processing and manual data entry creating gaps in your financial records
Wasted AP team time spending hours chasing approvals and manually coding invoices instead of strategic financial work
Manual invoice processingdraining 20 to 35 hours per week across your finance and project teams on data entry, approval chasing, and payment reconciliation
Supplier relationship straindue to late payments and lost invoices when approvals get stuck, especially when managing multiple suppliers across numerous projects
Cash flow blind spots from unclear payment obligations and approval bottlenecks discovered too late when you can't do anything about them
Ready to Stop Drowning in Invoices?
See how Varicon's accounts payable automation software gives you complete visibility and control over invoice processing from every project.
Invoice processing shouldn't require hours of manual data entry and approval chasing. It should be as simple as receiving an invoice, having it automatically captured and routed, and knowing exactly where every payment stands.
Varicon is accounts payable automation software that captures and processes every invoice as it happens. Your suppliers submit invoices digitally, and Varicon's AI extracts data, matches to purchase orders, and routes for approval using intelligent workflow automation designed for construction payment complexity (yes, it handles retention, progress claims, and variations). Those approvals appear instantly on your dashboard. You see the same information your finance team sees, in real time, from anywhere.
When an invoice is stuck in approval limbo or missing critical documentation, you get alerts. Not weeks later during month-end reconciliation. Right now, while you can still chase the details. That's the difference between controlling payables and scrambling to fix errors.
Here's what changes when you implement automated accounts payable for construction:
Your teams actually use it.
The automated invoice processing works in the real world: high invoice volumes, multiple approval chains, complex supplier relationships. It's designed for how accounts payable actually works, not how software companies think it should work. Perfect for finance teams who need to process invoices from anywhere.
Administration time plummets.
No more manual invoice data entry. No more chasing approvers for sign-offs. No more reconciling paper invoices with payment records. Your team focuses on strategic financial management, not paperwork.
Your financial control improves.
Companies using Varicon report complete, auditable payment records that provide full visibility into cash commitments and supplier obligations. That's not magic. It's automation. When you can track every invoice from receipt to payment, you can manage your cash flow.
Communication gets clearer.
What invoices need approval today? Are there any payment holds? Which suppliers are waiting? You don't need to email your AP team for updates. The dashboard shows everything instantly.
You spot problems while they're still small.
Real-time approval status updates mean you catch emerging issues immediately. Real-time accounts payable automation software shows you exactly what's pending approval or stuck in workflow. A single delayed approval noted today is manageable. A pattern of bottlenecks that you discover two months later is a crisis.
The best accounts payable automation software doesn't just process invoices. It changes behaviour. When your teams know their approvals are tracked, they respond faster. When you have real-time payment visibility, you make better decisions. Better AP automation means better financial outcomes.
Construction AP Software
Everything You Need for Accounts Payable Automation in One Platform
Varicon brings together every AP automation tool construction contractors actually need
Mobile Invoice Capture That Actually Works
Your teams approve invoices in seconds using mobile-friendly approval tools. The app is designed for busy project managers and executives, not office workers. Large buttons, simple interface, and it functions offline when you're in remote locations. Data syncs automatically when connectivity returns, making it ideal as an accounts payable system for remote teams.
Automated Invoice Coding
Invoices, purchase orders, payment schedules, and supplier statements all in one place. Everyone works from the same information. No confusion about what was approved or what's outstanding.
AI-Powered Document Management
Upload invoices, contracts, and supporting documents. Varicon's AI finds them in seconds using natural language search. Your AP manager stops wasting 27 minutes hunting for information and gets back to managing payments.
Seamless Accounting Integration
Varicon connects directly with your accounting software including Xero and MYOB. Invoice data flows automatically from approval to accounts. No double entry. No reconciliation headaches. Your accountant gets clean data; you get accurate financials.
Intelligent Approval Alerts
Set requirements for invoice approvals. When invoices are stuck or missing critical information, you get notified immediately. Ensure timely payments before supplier relationships suffer.
Real-Time Payment Visibility
See every project's invoice status at a glance with live AP monitoring for construction contractors. Invoices received, approvals pending, payments scheduled, and supplier balances all logged separately. Updates automatically as invoices are processed. No waiting for month-end reports.
See Varicon in Action
Watch how Australian construction contractors use automated AP processing to eliminate invoice chaos and save over 20 hours per week.
See how James McCarthy of Earthworks Geelong uses Varicon to take control of costs, simplify processes, and run smarter.
Beltrame Civil
Watch how David Beltrame of Beltrame Civil leverages Varicon to streamline project delivery, sharpen budgeting, and boost clarity across the jobsite.
Flavio & Sons
Watch Robert Anfiteatro of Flavio & Sons explain how Varicon gives his team clarity, control, and confidence on every project.
Civil Force
See how Bailey Hall at Civil Force uses Varicon to drive project precision, clarity, and performance on the ground.
Built for Australian Construction Contractors
Who Refuse to Drown in Paperwork
Varicon is purpose-built for civil construction companies working on earthworks, roadworks, subdivisions, and infrastructure projects across Australia.
You're a perfect fit if you're a finance manager tired of chasing invoice approvals. If you're an AP coordinator who needs simple tools your approvers will actually use. If you're a director concerned about payment delays and supplier relationship strain. If you're running multiple projects simultaneously and losing track of what invoices are pending.
Small to mid-sized civil contractors get the most value. You're big enough that manual invoice processing creates chaos, but not so massive that you need enterprise complexity. You want sophisticated AP automation without the enterprise price tag or six-month implementation timeline.
This isn't for residential builders (different workflows, different needs). It's not for massive infrastructure contractors who need custom enterprise solutions. And if you're outside Australia, you'll find platforms better suited to your local market.
But if you're an Australian civil contractor who wants to automate invoice processing, accelerate approvals, and finally maintain complete financial control, Varicon was built for you.
'Varicon is a business with very passionate people. They are always working hard, chasing me, chasing my team. They consistently work on their roadmap and update the software. We want something to really help us build our business. I see the potential. We’ll grow and I want us to grow together.'
Ji Zhang, CBEM
'Varicon has simplified our workflows, reduced errors, and given us tools to manage projects more efficiently. We’re saving time, improving compliance, and are able to track our projects from the office in real-time.'
Sarah Mahar, Central Vic Civil
Why 100+ Australian
Contractors Trust Varicon for AP Automation
Frequently Asked Questions
What is accounts payable automation software and why do I need it?
Accounts payable automation software streamlines and automates the entire invoice processing workflow, from receipt to payment, eliminating manual data entry and approval bottlenecks.
You need it because manual AP processes drain resources and delay payments. Processing invoices manually costs 15-20 hours per week in admin time. Without automation, you face late payment penalties, missed early payment discounts, and duplicate payments. AP automation acts as a control system, catching errors before they become costly mistakes. Companies report 85-95% reduction in processing time and significant cost savings simply from having automated workflows and control.
What makes Varicon different from other accounts payable automation software?
Varicon was built specifically for Australian civil contractors by people who understand the industry. It's designed for how construction finance actually works: capturing costs on site, matching invoices to jobs, and automating approvals. The key difference is simplicity. Most construction software fails because teams won't use it. Varicon's 'fat finger friendly' mobile interface makes invoice capture and approval effortless. It works offline and syncs automatically. Invoices are processed in seconds, not hours. No extensive training needed. Plus, you get Australian-based support who understand local construction practices.
Does Varicon integrate with accounting software?
How quickly can I implement accounts payable automation and will my team actually use it?
What results can I expect from accounts payable automation software?
Yes. Varicon integrates seamlessly with Xero and MYOB. Invoices and payment data flow automatically from approval to accounts with no double entry. It syncs financial data, automates BAS and GST reporting, and eliminates reconciliation headaches.
Your accountant gets clean, organised data instead of paper invoices. Everything is properly categorised and ready for financial year-end. Setup happens during onboarding with support team assistance.
Most businesses are live within two to three weeks. Varicon includes full setup, onboarding, and training. User adoption is where Varicon excels. The mobile app works offline, has large buttons for gloved hands, and needs minimal training. Most teams approve invoices and process payments on day one because it's intuitive. Companies report 90%+ adoption rates because it fits real construction workflows instead of forcing complex processes.
Companies using Varicon report saving over $45,000 annually in admin costs, with 85-95% reduction in invoice processing time and elimination of late payment penalties.
You'll catch duplicate invoices before payment, capture early payment discounts automatically, and negotiate better with suppliers. Time savings are significant: invoice processing drops from hours to minutes, processing time reduces by 85-95%, and month-end reconciliation becomes painless. Most companies recoup their investment within the first few projects.
