Eliminate Invoice Bottlenecks with Intelligent Automation, Faster Approvals, and Smarter Payment Processing
Intelligent accounts payable automation for Australian civil contractors.
Varicon uses artificial intelligence to automate invoice processing, eliminate manual data entry, and streamline payment workflows that traditional AP processes miss, saving contractors 25+ hours weekly whilst improving payment accuracy by 40%.
Working with leading civil contractors
Join Over 100 Australian Construction Companies Using Varicon's Accounts Payable Automation to Eliminate Invoice Processing Delays, Streamline Payment Workflows, and Improve Cash Flow by Up to 25%
Why Construction Companies Choose Varicon
Reduce invoice processing time by up to 85% with automated accounts payable workflows
Cut admin costs by 80% using mobile invoice capture and automated approval routing
Prevent payment errors and duplicate invoices with intelligent validation and tracking
Improve cash flow by 25% via automated invoice processing and accounting software integration
Process invoices anywhere with mobile-friendly AP automation tools built for construction teams
'Finding the right tool is not just about solving today's problems; it's about paving the way for tomorrow's growth. With Varicon's automated invoice processing and approval workflows, we didn't just find a solution; we found a partner for our journey.'
Peninsula Civil Solutions
Managing Director
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The Hidden Problem Costing
Construction Companies Time and Money
72% of Australian construction businesses struggle with invoice processing bottlenecks. The cause? Manual approval workflows and disconnected systems that turn simple payments into administrative nightmares.
Every accounts manager knows the sinking feeling: you thought all invoices were approved and processed, only to discover critical payments are stuck in someone's inbox when suppliers start chasing. By the time you track down approvals or clarify discrepancies, relationships are strained and early payment discounts are lost.
These invoice processing issues aren't just frustrating, they're expensive. They're the difference between healthy supplier relationships and damaged credibility.
What if you could process every invoice automatically as it arrives, with instant routing to the right approvers?
What if missing information or approval delays triggered alerts before payments are overdue, not after?
Without automated accounts payable, companies face:
Invoice processing backlogs from manual data entry and paper-based workflows creating payment delays and supplier frustration
Wasted accounts team time spending hours chasing approvals instead of managing finances strategically
Manual invoice handlingdraining 25 to 40 hours per week across your accounts and project teams on invoice processing, approval chasing, and payment reconciliation
Lost early payment discountsdue to slow approval cycles and missed payment terms, especially when managing multiple projects and suppliers simultaneously
Cash flow uncertainty from unclear payment obligations and approval status discovered too late when you can't manage working capital effectively
Ready to Stop Drowning in Invoice Paperwork?
See how Varicon's accounts payable automation gives you complete visibility and control over every invoice and payment.
Invoice processing shouldn't require hours of manual data entry and approval chasing. It should be as simple as receiving an invoice, having it automatically routed for approval, and knowing exactly where every payment stands.
Varicon is accounts payable automation software that processes every invoice as it arrives. Your suppliers send invoices, Varicon captures the data automatically, routes them to the right approvers based on your workflow rules, and syncs everything with your accounting system. Those approvals happen on mobile devices, from anywhere. You see the same payment information your accounts team sees, in real time, from any location.
When an invoice is missing critical information or approval, you get alerts. Not weeks later during a dispute. Right now, while you can still resolve the issue. That's the difference between controlling payables and scrambling to reconcile them.
Here's what changes when you implement automated accounts payable for Australian construction:
Your teams actually embrace it.
The automated invoice processing tools work in the real world: multiple suppliers, complex approval chains, tight payment deadlines. It's designed for how construction actually works, not how software companies think it should work. Perfect for finance teams who need to process invoices efficiently from anywhere.
Processing time plummets.
No more manual invoice data entry. No more chasing approvers via email. No more reconciling paper invoices with accounting records. Your team focuses on strategic financial management, not administrative tasks.
Your cash flow control improves.
Companies using Varicon report complete visibility over payment obligations and approval status that helps them manage working capital effectively. That's not magic. It's automation. When you can see exactly what needs paying and when, you can optimise cash flow.
Supplier relationships get stronger.
What invoices are pending approval? Are there any payment delays? Which suppliers need paying this week? You don't need to dig through emails or spreadsheets. The accounts payable dashboard shows everything instantly.
You capture savings opportunities.
Automated invoice processing means you catch early payment discount opportunities immediately. Real-time accounts payable automation for construction shows you exactly which invoices qualify for discounts. A 2% discount captured today adds up. Discount opportunities missed because invoices sat in someone's inbox for two weeks are lost revenue.
The best accounts payable automation doesn't just process invoices. It transforms financial operations. When your invoices flow automatically through approval workflows, payment cycles accelerate. When you have real-time visibility over obligations, you make smarter cash flow decisions. Better automation means better financial outcomes.
Construction AP Software
Everything You Need for Accounts Payable Management in One Platform
Varicon brings together every accounts payable tool construction contractors actually need
Mobile Invoice Capture That Actually Works
Your team approves invoices in seconds using mobile-friendly approval tools. The app is designed for busy construction professionals, not just accounts staff. Simple interface, clear approval workflows, and it functions offline when you're in areas with poor connectivity. Approvals sync automatically when connection returns, making it ideal as an accounts payable solution for construction businesses with distributed teams.
Complete Invoice Tracking
Invoices, purchase orders, payment schedules, and supplier statements all in one place. Everyone works from the same financial information. No confusion about what's approved or what's outstanding.
AI-Powered Document Management
Upload invoices, delivery dockets, and supporting documents. Varicon's AI finds them in seconds using natural language search. Your accounts manager stops wasting 27 minutes hunting for paperwork and gets back to managing finances.
Seamless Accounting Integration
Varicon connects directly with your accounting software including Xero and MYOB. Invoice data flows automatically from approval to payment. No double entry. No reconciliation headaches. Your accountant gets clean data; you get accurate financial records.
Intelligent Approval Alerts
Set approval workflows and payment terms. When invoices are stuck in approval queues or approaching payment deadlines, you get notified immediately. Ensure timely payments before supplier relationships suffer.
Real-Time Payables Dashboard
See every project's invoice status at a glance with live financial monitoring for construction contractors. Invoices received, approvals pending, payments scheduled, and early payment discounts available all tracked separately. Updates automatically as invoices are processed. No waiting for end-of-week reports.
See Varicon in Action
Watch how Australian construction contractors use automated accounts payable to process invoices in real time and improve cash flow by up to 25%.
See how James McCarthy of Earthworks Geelong uses Varicon to take control of costs, simplify processes, and run smarter.
Beltrame Civil
Watch how David Beltrame of Beltrame Civil leverages Varicon to streamline project delivery, sharpen budgeting, and boost clarity across the jobsite.
Flavio & Sons
Watch Robert Anfiteatro of Flavio & Sons explain how Varicon gives his team clarity, control, and confidence on every project.
Civil Force
See how Bailey Hall at Civil Force uses Varicon to drive project precision, clarity, and performance on the ground.
Built for Australian Construction Contractors
Who Refuse to Drown in Invoice Paperwork
Varicon is purpose-built for construction companies working on civil, commercial, and infrastructure projects across Australia who need to streamline invoice processing and payment workflows.
You're a perfect fit if you're an accounts manager tired of chasing invoice approvals. If you're a project manager who needs simple approval tools you can use on site. If you're a director concerned about payment delays and supplier relationship strain. If you're managing multiple projects simultaneously and losing track of payment obligations.
Small to mid-sized construction contractors get the most value. You're big enough that manual invoice processing creates chaos, but not so massive that you need enterprise-level AP systems. You want sophisticated automation without the enterprise price tag or six-month implementation timeline.
This isn't for retail or hospitality businesses (different payment cycles, different needs). It's not for massive construction enterprises who need custom ERP integrations. And if you're outside Australia, you'll find platforms better suited to your local accounting standards.
But if you're an Australian construction contractor who wants to automate invoice processing, accelerate payment cycles, and finally gain complete visibility over accounts payable, Varicon was built for you.
'Varicon is a business with very passionate people. They are always working hard, chasing me, chasing my team. They consistently work on their roadmap and update the software. We want something to really help us build our business. I see the potential. We’ll grow and I want us to grow together.'
Ji Zhang, CBEM
'Varicon has simplified our workflows, reduced errors, and given us tools to manage projects more efficiently. We’re saving time, improving compliance, and are able to track our projects from the office in real-time.'
Sarah Mahar, Central Vic Civil
Why 100+ Australian
Contractors Trust Varicon for Accounts Payable
Frequently Asked Questions
What is accounts payable automation and why do Australian construction companies need it?
Accounts payable automation software streamlines invoice processing, approvals, and payments automatically, eliminating manual data entry and reducing processing time by up to 95%.
You need it because manual AP processes drain resources and delay payments. Processing invoices manually costs $15-40 per invoice and takes days. Without automation, you face late payment penalties, missed early payment discounts, and frustrated suppliers. Accounts payable automation acts as a financial efficiency engine, catching errors before payment and ensuring suppliers are paid on time. Companies report up to 85% cost reduction per invoice and 20+ hours saved weekly simply from eliminating manual processing.
What makes Varicon different from other accounts payable automation solutions?
Varicon was built specifically for Australian civil contractors by people who understand the industry. It automates the entire accounts payable workflow from invoice capture to payment approval, with intelligent routing and exception handling. The key difference is simplicity. Most AP automation software fails because teams won't use it. Varicon's intuitive approval interface is so simple that managers actually review and approve invoices on the go. It works on mobile devices and processes invoices automatically via email or upload. No extensive training needed. Plus, you get Australian-based support who understand local construction practices.
Does Varicon integrate with accounting software?
How quickly can we implement AP automation and will our team actually use it?
What results can I expect from accounts payable automation software?
Yes. Varicon integrates seamlessly with Xero and MYOB. Invoices and payment data flow automatically from approval to accounts with no double entry. It syncs financial data, automates BAS and GST reporting, and eliminates reconciliation headaches.
Your accountant gets clean, organised data instead of paper invoices. Everything is properly categorised and ready for financial year-end. Setup happens during onboarding with support team assistance.
Most businesses are live within two to three weeks. Varicon includes full setup, onboarding, and training. User adoption is where Varicon excels. The approval workflow works on any device, has clear approval paths, and needs minimal training. Most teams approve invoices on day one because it's intuitive. Companies report 90%+ adoption rates because it fits real construction workflows instead of forcing complex processes.
Companies using Varicon report saving over $45,000 annually in admin costs, with 85-95% reduction in invoice processing costs and 20+ hours saved weekly on AP tasks.
You'll eliminate late payment penalties, capture early payment discounts, and improve supplier relationships through timely payments. Time savings are significant: invoice processing drops from hours to minutes, approval time reduces by 85-95%, and month-end reconciliation becomes painless. Most companies recoup their investment within the first few months.
